Pre-Pay for Parts and attaching the bill once parts are received in Desktop

*This is just a suggestion and should be reviewed with your accountant to ensure this follows their procedures.

Once the parts are received and a bill is generated from DX1 to QuickBooks the following steps walk you thru how to then attach that bill to the check

  1. Open the check or credit card charge you created and had charge to prepaid expenses or a pre-determined account. Change the Expense account to Accounts Payable.
  2. From the Customer: Job dropdown, select the vendor’s name. If you don't enter a name, QuickBooks will ask you to choose a vendor for the Accounts Payable line item.
  3. Click Save & Close.


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Then, pay the bill in QuickBooks.

  1. Click Vendors on the top menu.
  2. Choose Pay Bills.
  3. Place a checkmark on the bills in the Select Bills to Be Paid page.
  4. Hit Set Credits.
  5. In the Discount and Credits section, place a checkmark on the check you've already written.
  6. Tick Done.
  7. Tap Pay Selected Bills.

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