Note: This feature is only available for dealers who have signed the BRP integration agreement. If a dealer has not yet done so or is unsure, please contact your DX1 account manager.
Note: As part of the BRP parts order submission process the dealer will need to sign into their BOSSWebb account. If the dealer has recently signed in, BRP may not require them to sign in again, However, login information is not stored and if enough time has passed the user may need to sign in again. This will also be discussed again in this document.
Note: In the following example the parts chosen will come from selecting from the vendor drop-down
Part 1: Creating the PO inside DX1
Click on the Ordering tile in the Parts and Accessories section.
Choose the vendor BRP from the Vendor drop-down list.
Click on the empty boxes of the parts you would like to order, once clicked the check mark will appear in the box. All Parts that have been checked will be added to the PO when the New PO button is clicked.
Click on the Submit to BossWeb button.
Part 2: Authentication with BRP
As mentioned at the beginning of this document, authentication is required to submit an order. Log in to BOSSWeb using your BRP dealer number and BOSSWeb credentials.
This message will appear briefly and close automatically once the authentication is successful.
Review and set the following:
Ship to address: Choose the correct address from the drop-down. Note: Address information is provided to DX1 from BRP, addition, removal or correction will need to be done with BRP.
Shipping method: Select the correct shipping option from the drop-down
Review all item quantities, additional parts can be added and quantities can be changed if needed. Once everything looks good click the Validate button.
The following message will appear with successful validation
Additional information will also be available if applicable once the validation button has been clicked:
1. Any invoice warnings from the validation will appear in red
2. If the Validation process updates the Qty or the Cost of any parts it will be highlighted in red
3. The UOM ( Unit Of Measure) will be shown for each part
4. For each part we will show the returned Availability and Warehouse so the user knows when and where the part will come from.
5. If the validation returns any item level alerts we will display a "!" that the user can hover over to see the returned alert detail
If there are any additional amounts associated with the order (Freight, Handling, Core Charges, Discounts etc) they will be included in the "Fees / Other" and they will be added to the order total
Once all adjustments and corrections have been made if applicable, click the Validate button again. Once successful, the Submit button will light up. Note: The Submit button will not activate until all corrections have been made and validation is complete.
A second confirmation will show once successful. Click Close
Note: Large orders will take time to process, if your order is large you may get a message stating that it is taking longer than expected to process your order and you will be asked to be patient and to click the re try button in a minute, once your order has been successfully submitted and processed by the BOSSWeb system you will get the expected "Order Submitted Successfully" messageretry
Part 3: Order Tracking and cancelling of orders
Dealers may track submitted orders by clicking on Ordering List
Select the BRP vendor and open status then search
Click on the icon shown to track the order
Users can review the information for the current order with BRP. You can cancel a single part or an entire order and it will be updated in DX1 and BOSSWeb.
Note: Parts that are on a Special Order can not be canceled.
If a PO has been created but has not been submitted to BRP The tracking icon will show as grayed out. Click the edit pencil on the left
Click the Submit to BOSSWeb button.
Note: If a users cancels the PO, it ONLY cancels the PO inside DX1. Users will get the following message as well.
