Part Fees provide dealers a streamlined and efficient way to handle additional costs associated with processing, handling, or services tied directly to specific parts. By using DX1 Part Fees, dealerships can ensure consistent, transparent billing for common scenarios such as disposal, environmental compliance, and specialized assembly. This helps enhance customer clarity, improves inventory control, and simplifies dealership accounting and compliance.


Understanding Part Fees


DX1 categorizes Part Fees clearly to address different dealership needs:


Core Charges


Core charges represent refundable deposits placed on parts with reusable components. Dealers use these fees to encourage customers to return rebuildable or remanufacturable items, thereby promoting environmental responsibility and reducing costs.


To utilize Core Charges:

  • Customers pay an additional upfront fee when purchasing eligible parts.

  • Upon returning the used, rebuildable item (the "core"), the fee is refunded.

  • If the core is not returned, the dealership retains the fee.


Stand-Alone Part Fees


Stand-alone fees cover costs associated with handling, environmental disposal, and special processing. These non-refundable fees ensure dealerships manage environmental regulations and other operational expenses responsibly. Common examples include battery and tire disposal fees, hazardous material handling, and general shop supply charges.


Assembly Fees


Assembly fees compensate dealerships for the time and labor involved in preparing or assembling specific parts before installation or sale. Typical assembly charges might include mounting and balancing tires, winch installations, handlebar assemblies, battery activation, or snow plow kit preparations.


Managing Part Fees in DX1


User Permissions


To effectively manage Part Fees, appropriate permissions must be set within DX1:

  • The "New/Edit Parts/Kits/Fees" permission enables users to create, edit, and delete fees.

  • Users with permissions can associate fees with individual parts or entire part categories, ensuring consistent application across dealership inventory.


Dealership Settings


DX1 allows dealerships to define fees distinctly in both Part Settings and Service Settings:

  • Clearly categorize fees under headers like "Part Fees" and "Service Fees" for streamlined management.


Adding and Editing Fees


DX1's "Part Fee Setup" interface allows dealers to:

  • Create comprehensive fee descriptions.

  • Set specific fee amounts.

  • Control tax application with an easy-to-use toggle.


Using Fees on Invoices


Integrating fees seamlessly into invoices is simple:

  • Typing "FEES" into the part number field opens a fee selection popup.

  • Selected fees appear as separate line items clearly listed within invoice subtotals.

  • Fees can be flexibly sold, discounted, or marked as Layaway (LWY) to match dealership practices.


Associating Fees with Parts or Categories


When fees are linked directly to parts or categories:

  • They automatically populate on invoices as separate, clearly identifiable line items.

  • Fee quantities align with sold part quantities, simplifying inventory tracking and sales processes.


Inventory Management and Special Orders


DX1 provides dedicated fee management pages for individual parts, ensuring easy updates and tracking. Fees are handled independently in special order and layaway situations, maintaining clarity and operational efficiency.


Kits and Standard Jobs


Standalone fees can be manually added to kits or standard jobs. When parts with associated fees are added to an invoice via a kit or standard job, the fees are automatically included, further enhancing invoice accuracy and efficiency.


Reporting and Accounting


DX1 updates existing reports such as "PARTS-201_Part Sales" and the "ACC-100: Revenue Summary" to include collected fees clearly. Additionally, new dedicated reports like "PARTS-214: Part Fees" and "SERVICE-113: Service Fees" facilitate detailed fee 

analysis and reconciliation.


Accounting functions, including reconciliation via the DX1 Accounting tile, clearly reference fees, enhancing bookkeeping accuracy.


Resolving Fee Conflicts


DX1 prevents duplicate fee applications by managing conflicts between category-level and part-level fees through automated notifications, ensuring fee clarity and consistency.


Conclusion


DX1 Part Fees provide dealerships an advanced, comprehensive system to transparently and effectively manage additional part-related charges. By utilizing these robust fee management capabilities, dealerships can improve operational efficiency, ensure regulatory compliance, and deliver exceptional customer experiences.


For additional assistance or further questions regarding Part Fees, please contact the DX1 Support Team through your dealership support portal or directly via phone or email.