Smart Cross-Reference

Smart Cross-Reference helps you quickly compare identical parts across multiple vendors so you can make better purchasing and pricing decisions—without leaving the invoice.

What is Smart Cross-Reference?

Smart Cross-Reference allows you to identify the exact same product available from different vendors and compare key data points side-by-side.

This helps you:

  • Find better pricing opportunities

  • Check inventory availability

  • Quickly switch parts between vendors when needed

What You Can Do

With Smart Cross-Reference, you can:

Compare

  • MSRP (Price)

  • Cost

  • Margin

Check Inventory

  • Quantity on Hand (QOH)

  • Quantity Available (Q/A)

Verify Availability

  • Vendor warehouse stock (when provided)

Swap Parts

  • Replace a part on your invoice with a matching vendor part in one click

Where to Find Smart Cross-Reference

You can access Smart Cross-Reference from the Parts Invoice screen:

  • Located next to the Frequently Bought Together tab

  • Only available when a part is selected

  • If no part is selected, the tab will appear inactive and show no results


 

Note: The tab is only available on active invoice types (e.g., New, On-Hold, Pickup/Refund). It will not appear on completed or voided invoices.

Smart Cross-Reference Grid Explained

The grid displays matching parts from other vendors along with key details:

Columns

  • Vendor – Supplier of the part

  • Brand – Manufacturer brand

  • Description – Product description

  • Part # – Vendor part number

  • Price – Your selling price

  • Cost – Your cost

  • Margin – Calculated (Price - Cost)

  • QOH – Quantity on Hand

  • Q/A – Quantity Available

  • Availability – Vendor warehouse status


Availability Status

  • In Stock – Vendor has inventory available

  • No Stock – Vendor has no inventory

  • N/A – Vendor does not provide availability data

Available Stock reflects the total inventory across all vendor warehouses (when available).


Swap Icon (Allocate)

  • Allows you to replace the selected invoice part with a matching part from another vendor

  • Works with a single click

  • Disabled in certain cases (e.g., return items in Pickup/Refund invoices)


Which Products Are Considered Identical?

A product will only appear in Smart Cross-Reference if it is the exact same item across vendors.

Examples of Matches

  • The same part is available from multiple distributors (e.g., Parts Unlimited, WPS, Turn14)

  • Products that would result in the exact same item being shipped

What Is NOT Considered a Match

The following will NOT appear in Smart Cross-Reference:

  • OEM vs Aftermarket equivalents

    • Example: Yamaha oil filter vs K&N oil filter

  • Heavy-duty vs standard-duty variations

    • Example: Different axle versions

  • Same application but different brands

    • Example: NGK vs Denso spark plugs

  • Different products with similar descriptions

Important: If the product is not identical, it will not be shown to avoid confusion.

No Results / Special Cases

You may see “No records found” when:

  • No identical parts exist across vendors

  • No part is selected on the invoice

You will also see no results for:

  • Private parts

  • Miscellaneous items

  • Shipping, fees, or gift cards

That’s It!

You’re ready to start using Smart Cross-Reference to compare parts, improve margins, and streamline your workflow.

Need Help?

If you have questions or need assistance, contact our support team at DX1Support@DX1APP.com or with any of the methods below: